2. A separate work area must be designated in the off-site setting for flexplace. This area must be maintained in a safe condition (see the "Flexplace Safety Checklist" and the "Work Space Checklist").

The flexplace setting is as follows:

Address:

Is this the staff member's residence? 

Where, specifically, will flexplace activities occur?

3. The duties, responsibilities, and conditions of employment remain unchanged. The staff member must comply with all university policies and procedures while working off-site. Salary and benefits remain unchanged and Workers Compensation benefits will apply only to injuries arising out of and in the course of employment as defined by New York State Workers Compensation law. The staff member must report any such work-related injuries to his or her supervisor immediately. Cornell is not responsible for injuries or property damage unrelated to such work activities that might occur in the flexplace setting.

4. Overtime compensation (for non-exempt staff) and vacation and sick leave will continue to be based on hours paid during the flexplace arrangement as per existing procedural language. Requests to work overtime, declare vacation or take other time off from work must be PRE-approved in writing by the staff's supervisor. According to the terms of this Agreement, the off-site work schedule is detailed below (specify details of schedule. For non-exempt staff, this specification must be in accordance with FLSA guidelines and should include meal breaks). If the staff member needs to change his or her schedule, he or she agrees to obtain advance written approval from the supervisor.

5. Cornell will provide the following equipment, software, communications resources, furniture, and/or other supplies in support of the arrangement (provide as much detail as possible, including serial or registration numbers, if applicable):
 
 

Hardware (e.g., computers, printers, modems, fax machines, etc.):

Software (name and release of each program):

Communications Resources (e.g., phone line, EZ-Remote Service, etc.):

Furniture (e.g., desk, chair, filing cabinet, etc.):

Other (e.g., supplies, moving expenses):

6. The staff member’s use of equipment, software, furniture, and all other resources provided by Cornell is limited to the purposes of flexplace and is not intended for the staff's personal use. The decision to remove or discontinue use of the resources listed above shall rest entirely with Cornell. In the event that the staff member ceases employment with Cornell, or the flexplace arrangement is discontinued for any reason, the staff member must agree to return all Cornell property within 48 hours.

7. If applicable, the department/unit will provide or arrange for maintenance of the equipment provided to the staff member through flexplace, and will provide for insurance coverage as per the university’s all-risk policy. However, the staff member is responsible for the cost of any repairs caused by the misuse or abuse of the equipment, or by the staff's own negligence. Cornell reserves the right to exchange or retrieve university-owned property with reasonable advance notice.

8. Cornell will not reimburse the staff member for the cost of off-site related expenses such as heat, water, electricity, and any insurance coverage not provided by the university. Personal tax implications related to the off-site work space shall be the staff's responsibility.

9. The staff member has responsibility for maintaining the security and confidentiality of university files, data and other information that are in the off-site work place.

10. Flexplace is not to be regarded as a substitute for ongoing child-care or elder-care. If applicable, the staff member will attach a general description of care-giving arrangements that will be in effect during the flexplace work hours. If the staff member needs to modify these arrangements, he/she will inform the supervisor and obtain the necessary approvals to continue the flexplace arrangement.

11. The staff member is expected to make regular visits to the on-site workplace to review work and progress with supervisors, and to meet with co-workers and customers on the following basis: 

12. The flexplace arrangement will begin on (specific start date) and is scheduled to end on (specific end date) the following dates:

Begin Date Scheduled End Date 
 
 

I have read and understand the above expectations relating to the flexplace arrangement. I understand that my failure to adhere to the expectations may have an adverse effect on my employment and may result in disciplinary action, including, but not limited to the immediate withdrawal of the opportunity to benefit from a flexplace arrangement.

__________________________	____________________________
Signature of Staff Member/Date	Signature of Management/Date

cc: Local Human Resource Representative