HR Policies: 6.7.10
Standard Workweek and Pay Periods
Subject: Administering Wages and Salaries
Number: 6.7.10
Issued: 3/1/82
Revised: 2/28/03
The standard workweek for the University is 39 hours and begins at 12:00 a.m. Thursday and ends at 11:59 p.m. Wednesday. Under special circumstances a unit may request authorization from the vice president for human resources in the Office of Human Resources for a position to operate on a 40-hour workweek.
Rest Periods
While not required by law, allowing rest periods is within the discretion
of each department which will establish its own policy within guidelines
listed below:
- A rest period is considered time worked and should not exceed 15 minutes.
- Rest-period time may not be added to the lunch hour or other off-duty time.
- Rest-period time cannot be accumulated to provide for a prolonged time-off period.
- Scheduling of rest periods for individuals should not interfere with the department’s normal operation.
- Rest periods should not occur at the beginning or conclusion of the work day.
Meal Periods
When a nonexempt employee works more than four hours which includes
the period of 11:00 a.m. to 2:00 p.m., the department must provide
and the employee must take at least 30 minutes for the meal period.
If a nonexempt employee is scheduled to work a shift which begins before noon and continues later than 7:00 p.m., the employee must take an additional meal period of at least 20 minutes between 5:00 p.m. and 7:00 p.m.
When a nonexempt employee is scheduled to work a shift of more than 6 hours which begins between 1:00 p.m. and 6:00 a.m., the employee must take a meal period of at least 30 minutes at a time approximately halfway between the beginning and the end of the shift.
If a particular work schedule is not covered in the above examples, then whenever a staff member works more than 6 hours, a minimum 30 minute unpaid meal break must be taken approximately mid-way between the start and end of that shift.
Meal periods are unpaid and cannot be accumulated to provide for a prolonged time-off period.
Flextime
Upon approval of the department head, supervisors may coordinate
work schedules to allow employees to arrange their own daily arrival
and departure time, break time, and lunch period. All arrangements
must conform to the overtime provisions of the Fair
Labor Standards Act.
The feasibility of implementing flextime within a department should be carefully considered and account must be taken of any special circumstances which might arise.
Before implementing flextime, departments are encouraged to contact the local hr representative or designee to discuss holidays and other paid-leave provisions.
Pay Periods
Currently, employees are paid on a biweekly basis with exempt
and nonexempt checks issued on alternate Thursdays. Because of the
overtime and short-time calculations involved, nonexempt employees
will receive their paychecks one week after the close of the pay
period. Exempt employees’ paychecks will reflect to-date earnings.
Exempt employees are paid semi-monthly.
Contact the local hr representative or designee or Staff and Labor Relations at 255-4652 for more information.