HR Policies: 6.7.11
Time Collection (Interim Policy)
Subject: Administering Wages and Salaries
Number: 6.7.11
Issued: 3/1/82
Interim Policy Issued: 9/5/00
Revised: 2/28/03
Applicability
In conformance with the Fair
Labor Standards Act (see Policy
6.7.9, Fair Labor Standards Act), all nonexempt employees are required
to submit their time worked on an approved university time collection
system. The biweekly paycheck calculation is based on the employee's
time submitted.
Recording Time
Employees are to record their time in whole numbers and decimals
rather than fractions. For example, 7.8 should be recorded instead
of 7 4/5. Six minutes equals one tenth of an hour. Employees
are to record their time according to the time collection instructions
and errors in recording time must be corrected in accordance with
the time collection instructions.
Ensuring Accuracy
Person(s) responsible for time collection must take steps to ensure
the accruracy of the data collected. When a person(s) (e.g. employee,
supervisor and/ or responsible designee) submits/approves time collection
data, he/she is attesting to the accuracy of that data. Knowingly
approving inaccurate time collection data is in violation of university
policy and illegal under the Fair Labor Standards Act, and may subject
the person(s) to disciplinary/legal action (up to and including
discharge).
Contact the local hr representative or designee or Staff and Labor Relations at 254-6404 or 255-4652 for more information.