HR Policies: 6.7.5
Temporary and Casual Appointments
Subject: Administering Wages and Salaries
Number: 6.7.5
Issued: 3/1/82
Revised: 2/28/03
Definitions
A temporary appointment is a work engagement of at least 20 hours
per week with a term of employment of less than six consecutive
months.
Temporary employees become eligible for Workers' Compensation upon employment and are eligible to receive benefits under the New York State Disability Program after four weeks of employment. Temporary statutory employees may also be eligible for health insurance benefits under certain circumstances. For further information, contact Benefit Services (607) 255-3936.
A casual appointment is a work engagement of less than 20 hours
per week.
Casual appointments may be made for an indefinite duration.
Casual employees become eligible for Workers' Compensation benefits upon employment and New York State Disability Insurance after four weeks of employment.
Temporary and casual appointments are subject to termination at any time.
The Recruitment & Employment Center provides assistance to departments who need temporary or casual staff.
Departments may advertise for a temporary/casual position in the The Cornell Chronicle.
Pay Rates
Whenever possible, temporary/casual pay rates should be established
at the recruitment minimum of the pay band level assigned to regular
university positions performing similar duties and responsibilities.
- Pay rates should not exceed the recruitment maximum of the band level and should be in accordance with the department's internal pay equity. A pay rate in excess of the recruitment pay band maximum must be approved by the local hr representative or designee before it can be used as an offer to a candidate.
- Temporary/casual employees should be (or, normally are to be) appointed as nonexempt. Appointment exceptions must have the prior approval of the hiring department's unit/college local hr representative or designee.
Departments are encouraged to contact their local hr representative or designee with pay rate questions or concerns.
Appointment Processing
Refer to the Temporary
and Casual Employees web page section: How to process the appointment
of a temporary or casual employee.
Temporary Appointment Extensions
The approval of the local hr representative or designee is needed
in order to extend a temporary appointment beyond six months. The
hiring supervisor must state the reason for the extension in the
comment section of the University Personnel
Action Form.
A temporary employee becomes "benefits eligible" at six
months of employment.
A temporary endowed employee may be "benefits eligible"
if the initial temporary appointment is for a period of six months,
or if the initial appointment (under six months) is extended past
six months with no break in service. Effective dates of coverage
vary based on the effective date of the temporary appointment(s).
Temporary endowed employees who are "benefits eligible" are eligible for paid holidays and health, life, and AD&D coverage, and accrue sick and vacation time.
Identification Cards
Temporary university identification (I.D.) cards may be obtained
from Benefit Services in the Office of Human Resources in 130 Day
Hall. The employee must have a written request from the hiring supervisor,
on departmental letterhead, authorizing the issuance of the temporary
card. This letter should include the employee's name, position title
and the duration of the appointment.
Contact the local hr representative or designee or the Recruitment and Employment Center for more information