HR Policies: 6.13.1
Conflict of Commitment: Dual Appointment Exempt Staff
Subject: Operating Procedures
Number: 6.13.1
Issued: 1/1/87
Revised: 2/28/03
Policy
Appointment to a full-time exempt position at the university is
considered to be a staff member's primary employment.
Where there is a clear understanding between the staff member and the staff member's primary department that additional employment in a second university department will not interfere with the performance of all the duties and responsibilities of the primary appointment, additional employment may be accepted with prior approval of the local hr representative or designee, appropriate department head, dean, executive officer or designee. (For staff in statutory units, Statutory Finance and Business Services must also approve additional employment.) These appointments are commonly known as dual appointments.
For some positions at the university, it may not be possible to engage in additional employment at the university or elsewhere without interfering with the primary appointment. Staff hired into these positions should be informed at the time of hire that they may not accept additional employment while employed in that department at the university. This condition should also be incorporated into the written offer of employment.
Note: Salaries earned through a secondary appointment (dual appointment) are not used in the calculation of staff benefits.
Guidelines
In evaluating requests for the approval of additional employment,
the following factors will be considered by the local hr representative
or designee and department head, dean, executive officer or designee.
If the additional employment is a teaching appointment, it will
be limited to a single course each semester.
Special arrangements should have been made to assure that the primary appointment is satisfactorily accomplished. There is a written agreement between the staff member and the staff member's immediate supervisor regarding noninterference with the primary appointment.
When the additional employment is with Cornell University, the duties and responsibilities may not be those which the staff member may normally be assigned from their primary appointment.
Approval of additional employment does not constitute approval to use university facilities, equipment, or personnel for nondepartmental purposes. (See Policy 6.7.12, Overtime, section: Dual Appointments )
Approvals
The rate of pay for these appointments must receive the prior approval
of the staff member's local hr representative or designee and department
head, dean or executive officer and or designee. (For nonexempt
staff in statutory units or endowed employees to be appointed in
a statutory unit, the associate director, Statutory Finance and
Business Services must also approve additional the university appointment.)
Conflict of Commitment Dual Appointments, Nonexempt Staff
Purpose
The following policy is for appointment of a current full-time or
part-time university staff member who is normally eligible for overtime
pay (nonexempt), to a secondary appointment elsewhere in the university.
It is commonly known as a dual appointment.
Policy
Nonexempt staff are to be paid overtime pay at a rate of not less
than one and one-half times the regular rate of pay for all hours
worked in addition to a 40-hour workweek. Therefore, nonexempt staff
providing services in a second university capacity must be paid
overtime if the total hours of service to the university exceed
40 hours during their workweek.
Note: Wages earned through these secondary appointments (dual appointments) are not used in the calculation of staff benefits.
Determination of Rate of Pay
When a staff member is performing work which is similar to the primary
appointment, the rate of pay should be the same as the rate paid for the
staff member's primary appointment. If the work is identifiably different,
the pay rate guide for temporary/casual employment will apply (Refer to
Policy 6.7.5 Temporary & Casual
Appointments, section: Pay Rates ).
Calculation of Overtime
When a staff member provides services at two different hourly rates
of pay and is eligible for overtime, the rate of pay (for purposes
of calculation of overtime) is the weighted average of the two hourly
rates for the work period for which the calculation is made.
Approvals
All additional appointments must be approved by the local hr representative
or designee, department head, dean /executive officers or designee. Staff
in statutory units must also receive the prior approval of the Statutory
Finance and Business Services. (Also see
Policy 6.6.12, Special Employment Circumstances and Policy
6.7.12 ,Overtime.)
Contact local hr representative or designee or Staff and Labor Relations (607) 255-4652 for more information.